Project Manager - Admin III

  • San Francisco, CA, United States
  • Temporary
  • On-Site
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Job Description:

Summary

    The Mid-Level Project Manager (PM) will support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Workplace portfolio. They will coordinate and complete projects on time, within scope, and within budget, overseeing day‑to‑day execution under Cliens' direction.

Responsibilities

    • Coordinate end‑to‑end project activities for several AMER office projects in parallel.
    • Develop and maintain detailed project plans and schedules - set deadlines, assign tasks, and monitor progress against milestones and budgets.
    • Manage changes to project scope, schedule, and costs using appropriate approval and verification processes, and track performance using project tools and metrics.
    • Coordinate with internal teams and external partners (landlords, general contractors, vendors) on site access, logistics, and recurring project meetings.
    • Prepare and distribute agendas, meeting minutes, action items, and status reports. Track and drive closure of open issues across projects.
    • Maintain CapEx and budget trackers (commitments, change orders, forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks procurement processes.
    • Prepare concise monthly financial and status summaries, including variance explanations, for Real Estate & Workplace and Finance stakeholders.
    • Keep project documentation organized and current in Databricks systems.
    • Help standardize and maintain templates for status reports, checklists, trackers, and other project artifacts across AMER projects.
    • Support workplace readiness and handover, including FF&E, minor works, signage, punch lists, and day‑one readiness with Workplace, IT/AV, Security, and vendors.
    • Track completion of close‑out requirements (O&M manuals, warranties, as‑builts, training) from landlords/GCs and ensure smooth transition to operations.
    • Meet with internal stakeholders to clarify requirements and objectives, and provide clear, regular updates to cross‑functional and leadership audiences.

Requirements

    • 5+ years as a Project Manager / Project Coordinator on commercial office or corporate interiors projects, ideally multi‑site.
    • Proven ability to manage and prioritize multiple projects simultaneously with strong follow‑through.
    • Experience working with landlords, general contractors, and vendors on tenant improvements and base‑building projects.
    • Strong skills with spreadsheets and project tools (e.g., Smartsheet, Asana, or similar; presentation tools such as Slides/PowerPoint) and comfort owning trackers and reporting.
    • Excellent written and verbal communication - able to synthesize complex project detail into clear, concise updates for cross‑functional teams and leadership.
    • Highly organized, detail‑oriented, and effective in a fast‑paced, ambiguous environment.

Skills

  • Project Management